Reservations & Rates
Reservations for the New York Loft are booked on a first come basis and will be accepted in the order in which they are received.* All reservations open on the first business day of the month based on your booking window and must be made at least 72 hours prior to your arrival. Availability can change quickly so please check to see that space is available prior to emailing to reserve. Unfortunately, we do not keep a waiting list, but feel free to check online for cancellations.
*App State faculty, staff or student groups receive first priority for group reservations.
To make a reservation:
- Check the New York Loft availability. Follow these instructions step-by-step.
- Review your booking window and important reservation details below.
- Once you have chosen your date(s), email us at nyloft@appstate.edu (on-site reservations are not accepted). We will confirm your dates of interest and begin booking your reservation.
Appalachian State University is committed to providing an inclusive experience for individuals with disabilities. If accommodations are needed during your stay in order to fully participate on the basis of a disability, contact the Office of Disability Resources. It is recommended that accommodation requests be made a minimum of two weeks prior to your stay.
Rates
Payment in full is required when your reservation is made (Visa, Discover and MasterCard are accepted). For student groups, full payment is due from the group no later than 30 days before the arrival date and will be handled through Conference & Event Services. There is no discount for renting the entire Loft.
| Group | Booking Window | Bunk Room (per bunk) |
Private Room (sleeps 4) |
|---|---|---|---|
| Student Groups Official faculty-led student groups (10 or more) |
Up to 15 months in advance | $45/night | $85/night |
| Affiliates App State students, faculty, staff, alumni & retirees |
Up to 6 months in advance | $65/night | $200/night |
| Non-Affiliates Friends of the University, including family of affiliates |
Up to 3 months in advance | $125/night | $275/night |
Important Information for App State Employees
Per section App State Travel and Business Expense Reimbursement Manual, faculty, staff, group leaders, and non-student temporary and student employees traveling on university business as part of their job duties must submit individual travel authorizations in order to receive reimbursements.
Policies
Booking Policy
- The maximum number of days you can stay is limited to 14 consecutive days.
- The maximum amount of space you could book at any given time is 18 bunks and the private room. We have 2 beds reserved at all times for our student interns, who are earning credit towards graduation.
- No children under 5-years of age are allowed to stay at the Loft. Children 14 and under are welcome only during the Thanksgiving break, winter break, and summer months.
- All group members staying in the Loft must be 18-years of age or older. Reservations will not be made for Middle School and High School groups.
- Official faculty-led student groups must secure the reservation with a budget code. No group reservations may be made for fall or spring breaks.
- If group leaders stay in the bunk area, up to 2 faculty members will stay free of charge. If more than 2 faculty members are staying in the bunk area, the additional faculty members will pay the group rate of $45 per night.
Check-In
Arrivals are checked-in by appointment only. Your appointment must be made no later than 1 week prior to your arrival date. There are no check-ins before 8 a.m. or after 9 p.m.
Check-ins are based on your travel. For example, if you arrive at LaGuardia Airport (LGA) at 8 a.m., we would estimate you to arrive at the Loft sometime between 8:30 a.m. – 10 a.m., and we would arrange for someone to be there during that 2-hour window to let you into the Loft.
Cancellation Policy
Your request to cancel must be received in writing (nyloft@appstate.edu) 2 weeks prior to your arrival date. If you meet this deadline, you may cancel without penalty. If you cancel with less than 2 weeks notice, you will be charged 1 night’s stay per person as a penalty.